Microsoft RFP
The Organization for Educational Technology and Curriculum on behalf of its public member K-20 institutions is issuing RFP OETC-Microsoft-2011 as a Joint Cooperative Procurement. The purpose is to identify and award a contract to provide volume price agreement and fulfillment services for Microsoft licenses, media and related services.
Proposals should be mailed or delivered in person to Kim Buchanan, Administrative Specialist at 14145 SW Galbreath Drive, Sherwood, OR 97140, and must arrive no later than 2:00pm PST on November 16, 2011, when proposals will be opened. RFP documents are online at http://www.oetc.org/2011/10/microsoft-rfp
RFP Materials
Download RFP (PDF)
Download Exhibits (XLS)
Respondents
- SHI
- En Pointe
- PC Mall
Intent to Award
After careful consideration and scoring of the Microsoft RFP, OETC intends to award this RFP to PC Mall.
Download OETC’s Notice of Intent to Award the Microsoft RFP.
Questions on the Microsoft RFP
1. It appears that all K-20 consortia members regardless of size receive EES Level-B pricing, which may only be granted by Microsoft in an amendment. Please verify that all K-20 institutions, both public and private, are eligible per Microsoft in that amendment.
2. How much of the estimated $8,000,000.00 Microsoft contract are EES purchases versus Select purchases?
3. Does each member institution have its own Select enrollment under the consortia Master?
a. Are Select transactions processed through OETC orders, or through purchase orders place directly by the institution?
i. If through the institution do they request to use purchasing cards?
4. Does each member institution have its own Student Select enrollment under the consortia Master?
a. Does each institution have a web storefront for its students, or is there one OETC web storefront for all students?
i. Are those student purchases aggregated by OETC in a monthly report for the partner to in turn report to Microsoft?
5. Is the OETC 3.5 % administration fee collected directly by OETC? If not, what is the administration fee payback structure for the LAR,Qquarterly, Monthly?
They are.
Its dynamic. Two years ago it was roughly 40 / 60, annuity agreement to Select. Now it is closer to 60 / 40. These are estimates and not a guarantee of sales.
We have some named Select accounts that have their own Select enrollment. When we purchase Select licenses on their behalf we indicate their Select number. Most are booked under OETC’s Select enrollment number.
The institution buys from OETC. OETC buys from the reseller on a monthly basis.
When members use P. cards that is all handled by OETC. OETC buys from the vendor using purchase orders and on terms of at least 30 days.
No. Some do, but most do not.
One web storefront for all OETC members for student and staff personal purchases.
OETC buys the Student Select licensing just as all licenses–aggregated on a monthly basis. OETC often reports breakout of purchases to Microsoft when they need further detail.
The fee is collected by OETC. OETC buys from the Vendor/LAR and the Vendor/LAR only needs to worry about the logistics and relationship with OETC. OETC brings the aggregated Microsoft business of hundreds of members to the Vendor/LAR. The Vendor/LAR does not need to worry about collecting from members, admin fees, or many of the details if the Vendor/LAR was dealing directly with each individual member.